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Events Manager

Reports to: Vice President of Marketing & Member Services
Department: Marketing


Objective

The Events Manager works closely with the Vice President of Marketing and Member Services in handling all event revenues, as well as planning and executing events. The Manager oversees all logistical details to ensure that events are successfully implemented and creates special event action plans that focus on one or more signature events such as the Annual Meeting, Athena Award Dinner and more.


Essential Functions & Responsibilities

Ticket Sales

  1. Responsible for ticket administration and sales with a strong emphasis on customer service, data coordination and analysis.
  2. Keep inventory of necessary event supplies and expenditures to assure accurate event budget coordination.
  3. Produce and mail reports, event invoices, attendee rosters and name badges for all functions.
  4. Set up and coordinate all chamber functions, including, but not limited to printing table tents and other signs, special equipment, transporting event items, etc. 

Events
Coordinate logistics and event details as assigned by the Vice President, to include:

  1. Develop and manage program/event budget.
  2. Manage event operations to ensure the integrity of the annual program calendar of events.
  3. Manage entire process for all events in which the Chamber is involved.
  4. Coordinate logistics and event details.
  5. Meet with vendors to arrange for set-up and coordination of events.
  6. Set up event agendas and schematics.
  7. Secure corporate sponsorships. 


Education & Experience

  • Bachelor’s degree in business administration, accounting, information technology, information management, marketing or other related area.
  • Minimum three to five years of office administration, special events, sales or similar experience.

Qualifications Required (Computer Skills, Knowledge & Abilities)

  1. Ability to create spreadsheets and work in Microsoft Excel and Word in addition to basic computer skills.
  2. Ability to perform multiple duties and willingness to work in teams.
  3. Excellent written and oral communication skills.
  4. Ability to work independently with moderate supervision.
  5. Ability to control workflow and remain consistent with accounting processes.
  6. Strong telephone sales skills.
  7. Strong interpersonal skills.

Language/Writing

Ability to read, write, compile, generate, analyze, and interpret documents and reports.  Ability to respond effectively to sensitive inquiries or complaints.


Physical Requirements

  • Availability to attend evening and early morning special events, travel to the various event venues, and either lead or participate in all Chamber special events as required.
  • While performing the duties of this job, the employee is occasionally required to stand walk, sit, climb stairs, stoop or kneel.
  • Able to lift 25-30 lbs and perform basic activities for set-up and take-down of event equipment, loading/unloading, moving boxes, setting up displays, etc.